Cloud-based educational software has many benefits for schools and students. The advantages of cloud computing mean that a school’s IT infrastructure can be simplified, with data needing to be stored only once instead of multiple times on individual computers. Cloud also offers additional security as information is not accessible from one computer but by proper authorization from any device connected to the internet. Moreover, since cloud-based software processing is done through servers, updates are provided automatically for all users without them having to worry about downloading anything.


Why Choose Cloud-based Educational Software

The seven reasons why your school should embrace cloud-based educational software are as follows:

1) Increased Security

As stated earlier, by utilizing a cloud-based solution for curriculum and content management, the information that needs to be stored is reduced. As well, cloud solutions feature data encryption and digital rights management, so only authorized personnel can access the information. This ensures increased security in contrast to storing files on individual machines.

2) Automated Updates

One of the biggest benefits of adopting cloud-based educational software is that updates are automatic. This means that schools no longer need to worry about downloading and installing updates, which can be a huge time saver. In addition, because the updates are done through servers, they are available to all users instantaneously.

3) Reduced IT Costs

Additionally, cloud-based software can help reduce IT costs for schools. With all data and applications stored in the cloud, there is no need for schools to invest in expensive hardware or software. This can save schools a great deal of money in the long run.

4) Increased Mobility

Cloud-based software also offers increased mobility as users can access information from anywhere with an internet connection. Cloud-based educational software has made it possible for schools to offer more flexible learning opportunities, as students can access their course materials from anywhere and at any time!

5) No Hardware Issues

Another advantage of cloud-based solutions is that they remove the need for a school to invest in expensive hardware. As a result, schools can save on hardware costs and also avoid the hassle of dealing with hardware failures.

6) Increased Collaboration

Cloud-based solutions also facilitate increased collaboration between students and teachers. With cloud-based software, teachers can easily share resources and assignments with their students, and students can collaborate online in real-time. This allows for a more interactive and collaborative learning experience.

7) Green Technology

Lastly, cloud-based solutions are also considered to be green technology as they make use of servers instead of individual machines. This reduces energy consumption and helps schools save on their electricity bills.


Advantages and Disadvantages for Schools Operating Using Cloud

There are a number of advantages for schools operating using cloud-based software listed above; however, there are also more advantages and a few disadvantages to consider. 


  • Improved employee productivity – Cloud computing allows employees to access files no matter where they are located, which reduces the need for employees to carry around heavy documents. Employees can also send and receive messages with colleagues quickly and securely through cloud email services.
  • Next-generation learning – Cloud technology can provide data-driven insights that can help improve student performance. Schools can use this data to personalize learning for each student and improve educational outcomes.


  • Data is not stored locally, so if the company providing the cloud-based solution shuts down, all data will be lost.
  • Data security may be compromised by the use of external cloud servers.
  • There may be bandwidth limitations as the data is being passed through external servers.
  • Some school systems may not be compatible with cloud-based solutions, so finding one that fits the needs of the school can be difficult.
  • Lack of individualized access to information stored in the cloud.
  • Some students and teachers may not be comfortable with using cloud-based software.

Overall, there are a number of advantages to using cloud-based software for schools. However, it is important to consider the disadvantages before making a decision. If the school can work through the disadvantages, then cloud-based software is a great option for improved security, reduced IT costs, increased mobility, and enhanced collaboration. In addition, as more schools begin using cloud-based software, the disadvantages will become less of a factor.


Future of Cloud-based Software In Education

Technology has made life easier for both teachers and students alike. This is evident in how school systems have evolved over the past few decades. For one, schools have started to rely more on technology to help with teaching and learning. Aside from that, schools are now looking into cloud-based solutions to facilitate learning.

Cloud-based software will continue to play a more important role in education in the years to come. With more and more schools making the switch, cloud-based solutions will likely become the norm for educational institutions. This will make it easier for students to access their course materials and collaborate with classmates online. In addition, cloud-based technology will make it easier for schools to operate their daily operations, from content delivery to student management.

SchoolCues is an all-in-one school management system for small schools with limited budgets and resources. Our solutions include admissions and enrollment, online payments, student information system, gradebook, communications, parent engagement, donations and fundraising, alumni management and more. Schedule a demo with us today.