With the technological advances of the 21st century, it is now easier than ever to go paperless in schools. There are many school administration areas that can be managed online to reduce paper usage. Here are seven school administration areas that should be managed online to minimize paper usage:
#1: Student Records
Student records are one of the most important school administration areas. They contain vital information about each student, such as contact information, grades, and test scores. Managing student records online can help reduce paper usage by eliminating the need to print out and file physical copies of these records.
#2: Parent Communication
Parent communication is another important school administration area. Online tools, such as email and websites, can be used to communicate with parents about school events, news, and updates. In addition, many online systems have ways to automatically send mass messages to parents and staff to eliminate the need to mail out or hand out any physical copies.
#3: Class Schedules
Class schedules can be easily managed online using software programs or online tools. They can even be created using spreadsheet programs, such as Microsoft Excel. Online class schedules can help reduce paper usage by eliminating the need to print out copies of these schedules for each student. Distributing class schedules through online software is even more effective than physical copies.
Any curriculum can be stored and distributed online. Some types of the curriculum include lesson plans, units of study, and curriculum maps. By storing curriculum online, it can be easily accessed by teachers and students. In addition, this can save a lot of paper in the long run.
#5: Student Assignments
Student assignments can be managed online using software programs or online tools. Assignments from any subject can be posted online for students to view and download. Also, online submission forms can be used for students to submit their assignments electronically. Almost all types of assignments can be done and submitted online.
Grades can be managed online using software programs or online tools. Online gradebooks can be used to store and distribute grades for each student. Some software programs even allow teachers to post comments about each student’s progress. Teachers no longer need to print out reports for each student to take home. Instead, parents can view everything online with much greater detail.
#7: School Newsletters
School newsletters can be easily managed online using software programs or online tools. For example, printing out enough school newsletters for an entire school population wastes a lot of paper. Now, school newsletters can be sent out in a mass email via software. Also, some software programs can automatically post school newsletters on a website for parents and staff to view.
School administration online is the best way to go to help the environment and reduce paper usage. Managing administration tasks online makes school management easier for everyone. Also, going paperless in schools can help save money, time, and resources.
SchoolCues is an all-in-one school management system for small schools with limited budgets and resources. Our solutions include admissions and enrollment, online payments, student information system, gradebook, communications, parent engagement, donations and fundraising, alumni management, and more. Schedule a demo with us today.