Education has come a far way in the past several years when it comes to adopting new technologies. With the Internet, schools can offer students more freedom and enhanced opportunities with ease of access to information 24/7. However, there is still one last hurdle that schools have not embraced: Manual payments processes involving parents or guardians.
Stop Wasting Time With Manual Payments!
Schools need to work on improving the efficiency of their manual payment process. Although, the switch to school management software is a much better route. Many schools, especially those that are still under-going major digitalization process, tend to favor more traditional methods like checks or cash payments. Although these options are widely accepted, they require lots of time for processing and verification before funds can be credited to the appropriate accounts. Utilizing school management software can prevent these issues and create less work for everyone involved.
Although schools may think that manual payment is a good way to increase the chances of receiving funds from students, they actually lose money because these types of payments are hard to track. It takes a lot of effort and time for staff members to reconcile records and ensure that all balances are accurately reflected.
With School Management Software, Your School Can Avoid These 6 School Payment Pains
Here are six school payment pains for schools that you can avoid using school management software!
#1: Difficulty in Tracking Payments
School payment pains are removed when you have software that makes it easy to track payments. You can now decrease the time spent on reconciliation so you can spend more time on improvement projects! With an integrated school management software, parents or guardians will be able to make online and manual payments and monitor their child’s attendance and grades.
#2: Loss of Funds
Schools are at risk of losing money when processing manual school payments. With school management software, you can eliminate this problem because registration fees are processed upon approval. There is no need to collect the payment manually.
#3: Unnecessary Paperwork
Manually processing payments and tracking them down on paper can be a pain and time-consuming. Schools need to digitize the school payment process by making insurance, general ledger, and billing records online so they can save more time for teachers and students.
#4: Difficult Reconciliation
With an integrated school management software, it is easier to reconcile your records to find errors or possible mistakes. This will allow you to save more time and use it for other important tasks.
#5: Difficulty in Deducting Payments
Due to manual payment processes, some schools have a difficult time determining the amount that parents or guardians need to pay for their children. School management software makes it easy to set payment plans and track deductions!
#6: Trouble with Crediting Payments
Schools should make online payments accessible to parents or guardians so they can easily deposit money into a designated account. After funds are received, you can quickly and easily credit these funds to the appropriate accounts.
It is very easy for parents or guardians to pay, monitor their child’s progress, and communicate with teachers through secure messaging with school management software. You can now receive payments even when you’re not on campus. Learning about these potential payment pains can help schools improve the payment process!
Parents or guardians are more comfortable paying through online payments. School management software can be a massive advantage because you will never encounter these six school payment pains listed above! You need to know that although manual processes do have their place in schools, this is becoming less common every single day. The best thing for schools to do would be to implement a system that is more in line with current payment trends.
SchoolCues is an all-in-one school management system for small schools with limited budgets and resources. Our solutions include admissions and enrollment, online payments, student information system, gradebook, communications, parent engagement, donations and fundraising, alumni management, and more. Schedule a demo with us today.