If your school is looking to change school management systems or is looking to start using one for the first time, it can be a stressful task to find the right one for your school. If you are one of the lucky administrative staff who has the opportunity to select a school management system software for your small school, here 7 key features to look out for.
1. Student Information Management
Student information management (SIM) or student information system is an umbrella term for the systems and processes used by schools to manage student information. The main purpose of SIM systems is to support the daily operations of schools and colleges by providing an efficient way to collect, store, and track the data associated with their students.
SIM systems can be used for a wide range of purposes, from managing student grades and transcripts to tracking attendance and generating reports. In addition, many SIM systems provide online portals where students and parents can access their personal information, grades, and transcripts.
The first step in setting up a SIM system is to collect all of the data associated with the students. This data can come from a variety of sources, such as enrollment forms, transcripts, test scores, and medical records. Once the data is collected, it is entered into the SIM system where it is stored and organized.
One of the main benefits of SIM systems is that they provide a single, centralized location for all of the data related to the students. This makes it easy for school staff to find the information they need and helps ensure that the data is accurate and up-to-date.
In addition, SIM systems often provide reports and other tools that help school staff track the progress of their students. For example, a school might use a SIM system to generate reports on student grades, attendance, or standardized test scores. This information can be used to help teachers and administrators make decisions about how to improve the school or help individual students improve their performance.
Many schools and colleges also use SIM systems to provide online portals for students and parents. These portals allow students and parents to access their personal information, grades, and transcripts. This can be helpful for students who are transferring to a new school or applying to colleges.
Overall, having a good student information system manager plays an important role in the day-to-day operations of schools and colleges. Student information management systems provide a way to collect, store, and track the data associated with students, which can help improve the effectiveness of the school or college. In addition, SIM systems often provide online portals where students and parents can access their personal information.
2. Scheduling and Attendance Tracking
In order to manage their resources efficiently, many schools use some type of scheduling and attendance tracking software. This software can help manage all student schedules and student events.
There are many different types of software that can be used for this purpose. Some of the most popular programs are Microsoft Outlook, Google Calendar, and Apple iCal. All of these programs allow users to create schedules and track attendance. Alternatively, finding a school information system that contains its own calendar system will further streamline the process and provide even more information to teachers, staff, and parents.
Schools that use scheduling and attendance tracking software often find that it helps them to be more organized and efficient. It can also help to improve communication between employees and students.
3. Grade Reporting
Grade reporting and report cards are a cornerstone of all schools and School Information System companies know that. The key here is to find the best gradebook format that works best for your school and its needs.
4. Email and Communication Tools
Having a School Information System that automatically communicates with parents makes everything easier for both students and parents. Whether it be on the communication tab in the online webpage, through email, or through any other means, having a central location for all student communication is pertinent to all schools. Any School Information System that does not have this feature should most likely be avoided.
5. Parent and Student Portals
A portal is a web-based application that provides a secure means for authorized users to access and manage their applications and data from any computer with web access. Parent portals provide parents with a secure means to view and manage their children’s school records from any computer with web access. These portals are also often used to make online payments and complete online registration for kids. Student portals provide students with a secure means to view and manage their school records, as well as access online learning tools and resources.
The benefits of using a parent or student portal include:
Increased communication between parents and schools, thus increasing parent engagement in their child’s education.
Secure online access to school records
Online learning tools and resources that can improve student engagement with at-home activities and learning.
Convenient 24/7 access
Reduced paperwork and administrative burden
Easy navigation and user-friendly interface
6. Student Data Analysis and Reporting
Data is essential in understanding how students are performing in school and what specific interventions are most effective for helping them improve. Data analysis and reporting can help educators identify trends in student achievement and target resources to help struggling students.
Through data analytics, student data can be tracked to determine various trends within your school. Your school can organize it via student demographics, student performance, class schedule, and many more different categories to choose from.
State and district report cards
One way that data is used to improve student achievement is through the release of state and district report cards. Report cards show how students in a district or state are performing on state tests and give insight into a student’s academic progress. They also provide information on how different groups of students are performing, including students of different racial and ethnic backgrounds, students with disabilities, and English Language Learners.
Report cards can help educators and parents understand how well students are doing and identify areas where students need more help. They can also help policymakers make decisions about where to allocate resources to help improve student achievement.
Data is also used to improve student achievement through research studies. Researchers use data to identify which interventions are most effective for helping students improve. This information is then shared with educators so that they can use the interventions in their own classrooms.
One example of this is the Success For All program. Success For All is a comprehensive reading program that has been shown to help students improve their reading skills. The program is based on research that has found that reading aloud to students and providing them with explicit instruction in reading skills are two of the most effective ways to help students improve their reading skills.
The program is now being used in schools across the country. More than 6,000 schools are using the program, and it has helped more than 2.5 million students improve their reading skills.
7. Mobile App
If you’re like most parents, you’re probably glued to your phone. And if you’re like most parents with school-aged children, you’re probably also glued to your school-aged child’s phone. It’s no secret that mobile apps are increasingly becoming the way we access information, so it’s no surprise that parents and students alike are expecting a mobile app for your school management system.
How SchoolCues Captures These 7 Key Features
SchoolCues is a single-platform student management system for small schools. SchoolCues not only offers these 7 features listed above but also many more. It is a completely integrated platform that works both online and within its own app to access all of your student’s information throughout the academic year.
Some of the additional features SchoolCues provides include:
-A secure messaging system so teachers can communicate with parents and other staff
-An online payment portal for parents to make payments on their computer or their phone
-A student information system that stores all student data in one place, even after they graduate to keep track of alumni
-A calendar to keep track of assignments, tests, and other events
-A task list to help keep track of what needs to be done
With all of these features, SchoolCues is an indispensable tool for any educational institution. It makes managing a classroom and tracking student progress easier than ever before. And with the SchoolCues app, you can have all of this information with you wherever you go.